Purpose
The Audio/Visual equipment in ISU conference rooms is standardized based on room size and basic technology needs. This standardization helps Educational Technology Services support installation, maintenance, and repairs more efficiently by reducing equipment variety and extending its lifespan. Conference Room Audio/Video Consultation Request
Application
- This standard applies to all ISU conference rooms and should be followed by all faculty and staff requesting audio and video equipment.
- Standards are based on room size and basic technology needs.
- While designed for new installations, this guide can also be used for upgrading existing setups.
Exceptions
- The standard equipment covers most needs in ISU conference rooms.
- Optional equipment may be available for specific departmental needs such as:
- imaging devices
- room scheduling or automation panels
- table pockets
- extra controllers
- touch screen monitors or additional displays
- Optional equipment will be discussed during your consultation with an Educational Technology Services (ETS) representative, and any extra costs will be added to the base price.
Standards
Room Size and Dimensions
| Conference Room Size |
Room Dimensions |
| Small – Seats 4 at one table |
10' by 12' |
| Medium – Seats 6 to 8 at a table |
12' by 15' |
| Large – Seats 10 to 12 at one table with room for extra seating |
15' by 20' |
|
Board Room – Seats 20 to 22 around a table with space for additional seating
|
20' by 30' |
Equipment and Cost
The table below shows the standard equipment and estimated costs, including installation. Components may change over time, but the cost ranges give a general idea of expenses. Additional charges may apply for urgent installations or extra electrical, carpentry, or networking work, which will be billed separately by ISU Facilities Management or Telecommunications.
| Equipment Specifications and Cost |
Small to Medium Conference Rooms |
Large to Board Room Conference Rooms |
| Flat panel Display or Projection |
Flat panel displays between 43" and 85" |
Displays or projectors 70" and larger, depending on room size |
| Display mount |
Extending/tilt mount |
Wall mount for displays or ceiling mount for projectors |
| AV Controller * |
Extron TLP Pro with Linklicense |
Extron TLP Pro with Linklicense |
| POE Network Switch |
Managed switch with Power over Ethernet (PoE) |
Managed switch with Power over Ethernet (PoE) |
| Video and Sound Bar |
AV Bar with built-in camera, microphone, and speakers |
Not applicable |
| Speakers |
Included with AV Bar |
Extron FF 120T |
| Amplifier |
Included with AV Bar |
Extron MPA 601 |
| Microphone |
Included with AV Bar |
Beamforming ceiling array microphone |
| Camera |
Included with AV Bar |
PTZ Conferencing Camera
|
| Wireless Display Device (BYOD) ** |
Model varies based on use case |
Model varies based on use case |
| In-room PC – ETS will pre-configure and connect a PC to the conferencing system. |
Dell Micro / Small form factor |
Dell Micro / Small form factor |
| Power Distribution |
IP-enabled power strip |
IP-enabled power strip |
| Cabinet/Storage for AV equipment |
Determined after consultation (estimate included in cost) |
Determined after consultation (estimate included in cost) |
| Wires and Miscellaneous hardware |
Determined after consultation (estimate included in cost) |
Determined after consultation (estimate included in cost) |
| Network Connections |
2 connections ($500 each) |
2 connections ($500 each) |
| Replacement Cycle *** |
Recommended every 5 to 7 years |
Recommended every 5 to 7 years |
| Price Range **** |
$10,000 |
$15,000 |
* Extron controllers are used campus-wide in classrooms, conference rooms, and event spaces. They provide easy control of power, source switching, and speaker volume. Advanced options are available for controlling devices like PTZ cameras, microphones, or Blu-ray players if needed.
** Bring Your Own Device (BYOD) lets presenters connect their laptop, tablet, or phone wirelessly to the conference room system. The device must be on the ISU wireless network, either ISU-Open or ISU-Secure, to share content wirelessly.
*** Most electronic equipment should be replaced every 5 to 7 years. This doesn’t mean all equipment must be replaced at once, but budgeting for replacement and maintenance is important. Your ETS representative will explain specific equipment and replacement schedules.
**** Prices listed are estimates based on current components and shipping costs. They provide a general idea of total costs without optional upgrades.
How Are Equipment Requirements Determined?
Various factors influence the choice of AV equipment. The following sections explain why certain equipment is recommended.
Display Size
| Distance of the farthest viewer |
Recommended display size |
| 12 feet or less |
55 inches |
| 12 to 15 feet |
65 inches |
| 15 to 18 feet |
75 inches |
| 18 to 22 feet |
85 inches |
| More than 22 feet |
Projection or video wall |
The Controller
Extron controllers are used throughout campus in classrooms, conference rooms, and event spaces. Touch panel controllers can be customized to control specific equipment like PTZ cameras, microphones, or Blu-ray players. Custom control layouts can be requested.
Audio
Room size greatly influences microphone and speaker choices. Small to medium rooms can use all-in-one AV bars, while larger rooms need multiple speakers and microphones suited to the space. Factors like room shape, use, and materials affect audio needs and acoustical treatments.
What is BYOD?
Bring Your Own Device (BYOD) allows presenters to connect their laptop, tablet, or phone wirelessly to the conference room system. Your device must be on the ISU wireless network (ISU-OPEN or ISU-SECURE) to share content wirelessly.
Why is there an in-room PC?
An in-room PC, pre-configured by ETS, connects to the conferencing system to make it easier to use without bringing your own computer. It supports conferencing software and optional devices.
What types of optional equipment are available?
Optional equipment may include departmental-specific devices, imaging tools, room scheduling or automation panels, occupancy sensors, table pockets, extra controllers, touch-capable monitors, acoustical treatments, or additional displays. These options will be discussed with your ETS representative.
What are the equipment replacement cycles?
Most electronic equipment should be replaced every 5 to 7 years. ETS recommends commercial-grade equipment, typically covered by at least a 3-year warranty. Replacement timing varies, but budgeting for upkeep and replacement is important. Your ETS representative will provide details on specific equipment and schedules.