Introduction
These guidelines provide a comprehensive overview of the recommended standard computer bundle for academic affairs departments. Additionally, the guidelines outline the step by step process for requesting alternative configurations when departments have specialized software, or alternate needs that fall outside the standard bundle.
Guidelines
Eligibility for Funding
Academic Affairs provides computer replacement funding for eligible faculty and staff within departments and units of the following colleges. Please review the Computer Replacement Guidelines for full eligibility requirements.
- Bailey College of Engineering and Technology
- Bayh College of Education
- College of Arts and Sciences
- College of Health and Human Services
- Honors College
- Scott College of Business
One Device Per User Policy
To ensure fair resource distribution and streamlined support:
- Academic Affairs will fund one primary computing device per eligible employee.
- Any secondary devices (e.g., tablets, desktops, or a second laptop) must be funded by the department.
Standard Equipment Bundle
Eligible faculty and staff in academic departments will receive the following standard bundle:
- Microsoft Surface Laptop 7 or Apple MacBook Air M4 13 in
- USB-C Hub with Ethernet
This bundle is selected to meet general computing needs while ensuring consistency and ease of support across the university.
What’s a USB-C Hub?
This is a compact device that connects to the laptop’s USB-C port and expands its connectivity options. It typically includes:
- Ethernet port for a stable, wired internet connection
- USB-A ports for connecting traditional USB devices like flash drives or printers
- HDMI or DisplayPort for connecting to external monitors
- SD card reader (in some models) for accessing media from cameras or other devices
This hub ensures that users can connect to essential peripherals and networks, especially in office or classroom environments where wired connections are preferred for reliability and speed.
Additional Equipment for New Hires
All newly hired full-time faculty, and staff in newly established positions, are also eligible for:
- One 24-inch Monitor
- Wired Mouse
- Wired Keyboard
These accessories support a productive and efficient initial setup.
Upgrades and Additional Accessories
Academic Affairs will fund up to the cost of the standard device bundle, which is $1,415. If a higher-spec device or additional accessories are required, any costs exceeding this amount must be covered by the department. Customization for items of lower quality than the standard package is not permitted. Unused funds from one package cannot be applied to other purchases.
Additional Information
For questions or additional information, please contact us at it-help@indstate.edu or 812-237-2910. If you’d like to schedule a consultation to review device requirements, please submit an OIT Consultation request under the Computer or Accessories category.
This helps us better understand your requirements and ensures we provide the most effective support possible.