Perceptive Content Quick Start Guide

Introduction - Perceptive Content - Document imaging system

Perceptive Content is the software that is used to store virtual copies of documents by various departments at Indiana State University.  Some documents are for the department’s internal use only and some documents are shared across the university by several departments.

User Access

If your department uses Perceptive Content and you need an ID to use it, the security officer for your area will put in a help desk ticket to create the access for your ID. 

If you need access to another department’s documents, you will need to request access from the department owning the documents in order to view them. 

The departments that currently share documents from Perceptive Content are:

  1. Admissions
  2. Financial Aid
  3. Graduate Studies
  4. Registration and Records.

Use the following link to request access:  https://indstate.teamdynamix.com/TDClient/Requests/ServiceDet?ID=23062

Once you have submitted your access request the following steps will occur:

The request will be sent to the appropriate user office(s) to be reviewed.

  1. The user office(s) will contact you with either an approval or denial of access
  2. If approved the approving user office will contact OIT to have access setup for your ID.Once your access has been setup you will receive notification stating your access has been completed.

Definitions

Folders are called ‘Drawer’s in Perceptive Content.

Steps

How To Log In

To use the web viewer, log in to the following location using any web browser.

https://indstuncs.hylandcloud.com/contentapps/

Please use your university username and password to log into Perceptive Content.

Once logged in, select "Documents" to view documents uploaded to Perceptive Content.

The drawer’s that you have been given access to will show under the view pane.

How to View a Document

  1. Double click on the folder where the document is housed.
  2. To find the specific document, enter the values of the document in the Quick Search Tab
  • ID = This is usually associated with the university id of a student (99#)
  • IS equal to – if you know the university id of a student, leave this as is
  • Blank box, this is where you actually type the university ID in and then click the Green Go arrow at the far right of the search field.
  1. This will bring up any documents that you have permission to view for this person.
  2. To view a specific document, double click on one of the images listed below the quick search field.
  3. This will open the document viewer.Please note at the bottom of the page arrows and a page count indicating if there is more than one page of this document.Use the arrows to navigate through all the pages for this image.If you click the arrow by the page number at the bottom of the page you can also navigate by clicking on a specific page number out of the list that comes up.
  4. You can enlarge the document by using the Green Magnifier icon on the toolbar at the top of the document.
  5. The scroll bar on the right side of the document can be used to scroll up and down the page you are viewing.

Exporting, Emailing, Printing

  1. You can export a document by using the export button on the toolbar at the top.It looks like an envelope with a green paper sticking out of it.If you click the export Icon and export box will open.Choose the location of where you would like to save your document (desktop) and a copy of the document will be created.Close out of the viewer to go back to the page that lists all the documents.
  2. You can also print a document if you need to.Use the print button on the toolbar at the top of the page.A printer options box will come up and once you hit OK the printer location box will come up.Select the printer that you want to print the document from and hit ok.
  3. You can also email a document.Use the email icon in the toolbar (white envelope with blue trim) The email options box will come up, enter the email that you want to mail the image to, then click OK.

Please keep in mind all FERPA regulations that must be followed when printing or emailing a document to someone else.

Other points of Interest

Once you have a list of documents in the Quick Search area you can expand, shrink or rearrange the headers in the header row. 

  1. Expand or Shrink columns:put your mouse between the headers, when you get a double headed arrow, drag to the right or left depending on whether you want to increase or shrink that column.
  2. Move columns:If you want to move a column to a different place, click on the column that you want to move, hold your mouse button down and drag the column to where you would like it to be.

The changes will only stay for the session that you are in.  You cannot change them permanently.

Sorting documents

You can sort the documents by clicking on the header column that you want to sort by.  A small gray arrow will appear in the header column letting you know if it is sorted in ascending for descending order.

To log out of Perceptive Content click the word disconnect in the top right hand corner.

Additional Resources

Please contact Technology Support Center ( 812-237-2910 ) if you have any further questions.

 

 

 

 

Details

Article ID: 40600
Created
Tue 10/10/17 4:09 PM
Modified
Wed 7/20/22 10:09 AM

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