Licensed Office 365 Copilot AI

Introduction

Office 365 Copilot is an AI-powered assistant designed to enhance productivity by integrating seamlessly with Microsoft 365 applications. This article provides a comprehensive overview of Office 365 Copilot, including a screen tour, an explanation of work/web controls, and key differences from Copilot Chat. If you do not yet have a Copilot license you can find more information on the MS Copilot Advanced License Root page.

Information

Screen Tour of Office 365 Copilot

1. Home Screen:

  • Dashboard: The central hub where you can access recent documents, upcoming meetings, and personalized recommendations.
  • Navigation Pane: Quick access to various Microsoft 365 apps like Word, Excel, PowerPoint, and Outlook.

2. Copilot Interface:

  • Copilot Chat: Engage with Copilot through natural language queries to get assistance with tasks, generate content, and find information.
  • Copilot Create: Use Copilot to draft documents, presentations, and emails based on your inputs.
  • Copilot Search: Efficiently search through your work data and web content to find relevant information.

3. Integration with Apps:

  • Word: Generate drafts, edit text, and get writing suggestions.
  • Excel: Analyze data, create charts, and automate calculations.
  • PowerPoint: Design slides, add visuals, and generate speaker notes.
  • Outlook: Manage emails, draft responses, and prioritize messages.

For a visual tour, you can watch this video by Jon Friedman, Corporate Vice President of Design and Research at Microsoft.

Explanation of Work/Web Controls

Work Controls:

  • Internal Data Access: Copilot can access your organization's internal data, including emails, documents, meetings, and chats.
  • Implications: This allows Copilot to provide more personalized and contextually relevant responses based on your work environment. For example, it can pull information from past meetings or documents to assist with current tasks.

Web Controls:

  • Public Web Data Access: Copilot can retrieve information from the public internet to answer queries and generate content.
  • Implications: This ensures that Copilot can provide up-to-date information and broad insights, but it won't have access to your internal work data unless specified.

Switching between these tabs can improve your results by leveraging both internal and external data sources. For a detailed explanation, check out this video.

Differences Between Office 365 Copilot and Copilot Chat

Office 365 Copilot:

  • Licensed Version: Requires a Microsoft 365 Copilot license ($360/year billed to the requesting department) assigned by your admin.
  • Data Sources: Grounded in both work and web data, providing comprehensive assistance based on internal documents, emails, meetings, and public web content.
  • Integration: Embedded within Microsoft 365 apps, offering advanced features like creating agents and managing Copilot scenarios.

Copilot Chat:

  • Availability: Included with Microsoft 365 for business subscriptions without requiring a separate license.
  • Data Sources: Grounded only in web data, meaning it uses information from the public internet to answer queries and generate content.
  • Functionality: Limited to web-based responses and does not access internal work data unless specified.

For more details on the differences, you can refer to this article.

Conclusion

Office 365 Copilot is a powerful tool that enhances productivity by integrating AI capabilities into your daily workflows. Understanding its interface, controls, and differences from Copilot Chat can help you leverage its full potential.

Feel free to explore more about Office 365 Copilot and how it can transform your work experience! If you have any questions or need further assistance, contact the IT Business Analyst or the Tehnology Support Center (x2910).

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