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Product
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Data Type
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Duration
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Exceptions
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Communication
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Canvas
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Course Sites (standard, for-credit courses)
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18 months from the end date of the term in which they were taught.
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By request of the Office of Registration and Records, Financial Aid, or University Counsel.
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An email will be sent to all staff and faculty two weeks, one week, and one day prior to course removal.
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Canvas
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Non-Course Sites
(sandbox, templates, etc.)
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24 months from the last access date.
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12-month extension by request of the owner or instructor.
Exception Request
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An email specifying course names will be sent to course instructors two weeks, one week, and one day prior to course removal.
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Yuja
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Instructor created content
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18 months from the end date of the term in which they were taught.
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12-month extension by request of the owner or instructor
Exception Request
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An email will be sent to all staff and faculty two weeks, one week, and one day prior to course removal.
|
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Yuja
|
Student created content
|
18 months from the end date of the term in which they were taught.
|
By request of the Office of Registration and Records, Financial Aid, or University Counsel.
|
An email will be sent to all staff and faculty two weeks, one week, and one day prior to course removal.
|
|
Studio
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Instructor created content
|
18 months from the end date of the term in which they were taught.
|
12-month extension by request of the owner or instructor
Exception Request
|
An email will be sent to all staff and faculty two weeks, one week, and one day prior to course removal.
|
|
Studio
|
Student created content
|
18 months from the end date of the term in which they were taught.
|
By request of the Office of Registration and Records, Financial Aid, or University Counsel.
|
An email will be sent to all staff and faculty two weeks, one week, and one day prior to course removal.
|
|
Zoom
|
All cloud recordings
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180 days after creation
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No exceptions. Recordings should be uploaded to Yuja or Canvas Studio if they need to be kept for a longer time period.
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Recordings will be moved to the trash 30 days before final removal. By default, your Zoom account will notify you 7 days before a recording is permanently deleted.
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Other Cloud services
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This could be publisher sites, poll services, or other 3rd party tools not managed by OIT.
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Please review the vendor’s terms of service.
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