Event: Audio/Video Equipment or Laptop Cart Checkout Request


Request to arrange for Audio/Video (A/V) equipment and portable laptop carts.  Equipment may be checked out, or in certain circumstances (such as for some department functions running an official ISU event) setup.

Standard Service Features

  • Small, portable sound systems with
    • 2 speakers
    • SmartPhone/Laptop hookup (e.g. 1/8th inch speaker cable)
    • microphone
    • mixer/amplifier
  • Small, portable projection system
    • 5‘ or 7’ portable tripod screen (front projection)
    • projector
    • required cables for VGA connection
  • Laptop Cart (25-30 laptops - On campus delivery only)
    • Laptops should come charged, but if needed for extended periods, users should ensure they are charged between use.
    • Users are responsible for securing laptops in a locked room while not in use.
    • Only available on ISU campus.
  • SLA:  You can expect this service to be completed in 5 business days.


  • Setups are limited to ISU campus and must include a 5 business day notice. 
  • Only Faculty/Staff can make a request to checkout equipment.
    • Requires valid ISU ID labeled as "Staff" or "Faculty"
    • Students/Student organizations must have a Faculty/Staff sponsor.
  • Cost of Checkout
    • No charge Faculty/Staff and University sponsored events unless staffing is required for setup or service on weekends or after hours.
    • No equipment charge for non-revenue generating Student sponsored events.
      • There is a charge if Student event requires setup.
    • There is an equipment rental fee for revenue generating Student sponsored events.
      • Additional charge if Student event requires setup.
    Click for Rental Charges


    Provide the following required information when completing the form:

    Required Information
    • Requestor--person who is requesting the checkout (not always the person submitting the request).
    • Building the equipment will be used in.
    • Room the equipment will be used in.
    • Requested date for the equipment.
    • Return date for the equipment.
    • Purpose of the event.
    • Persons who may check the equipment in and out.
    • Whether it is a officially sanctioned ISU Event.
    • Whether attendees to the event are being charged.
    • Special needs
Checkout A/V Equipment


Service ID: 18836
Tue 3/28/17 2:09 PM
Thu 9/27/18 3:37 PM