Event: Audio/Video Equipment or Laptop Cart Checkout Request

Description

Request to arrange for Audio/Video (A/V) equipment and portable laptop carts.  Equipment may be checked out, or in certain circumstances (such as for some department functions running an official ISU event) setup.

Standard Service Features

• Small, portable sound systems with
  • 2 speakers
  • SmartPhone/Laptop hookup (e.g. 1/8th inch speaker cable)
  • microphone
  • mixer/amplifier
• Small, portable projection system
  • 5‘ or 7’ portable tripod screen (front projection)
  • projector
  • required cables for VGA connection
• Laptop Cart (25-30 laptops - On campus delivery only)
  • Laptops should come charged, but if needed for extended periods, users should ensure they are charged between use.
  • Users are responsible for securing laptops in a locked room while not in use.
  • Only available on ISU campus.
• SLA:  You can expect this service to be completed in 5 business days.

Constraints/Scope

• Setups are limited to ISU campus and must include a 5 business day notice. 
• Only Faculty/Staff can make a request to checkout equipment.
  • Requires valid ISU ID labeled as "Staff" or "Faculty"
  • Students/Student organizations must have a Faculty/Staff sponsor.
• Cost of Checkout
  • No charge Faculty/Staff and University sponsored events unless staffing is required for setup or service on weekends or after hours.
  • No equipment charge for non-revenue generating Student sponsored events.
    • There is a charge if Student event requires setup.
  • There is an equipment rental fee for revenue generating Student sponsored events.
    • Additional charge if Student event requires setup.

  Click for Rental Charges

  Directions

  Provide the following required information when completing the form:

  Required Information
  Requestor--person who is requesting the checkout (not always the person submitting the request). Building the equipment will be used in. Room the equipment will be used in. Requested date for the equipment. Return date for the equipment.	Purpose of the event. Persons who may check the equipment in and out. Whether it is a officially sanctioned ISU Event. Whether attendees to the event are being charged. Special needs