Description
While it is common practice to save things locally on your computer’s desktop or ‘My Documents’ directory for convenience, any ISU work files that would be painstaking to recreate should be kept in the L: Network File storage for long term storage. OIT does not support the backup and restoration of data on desktop and laptop hard-drives (local storage), but the integrity and availability of University data stored in the Network File Storage locations is supported via the daily backups performed by OIT. This provides the capability of a data restore in the event that files are accidentally moved, deleted, or altered, and reduces the risk of a user losing data via the failure of a workstation. If this happens, then you can login to another ISU computer to access your data on the mapped L: Network Storage locations.
Sites like Dropbox, Box, and Google Drive are not suitable for the security of private data such as student personal information, grades, or other institutional data; as the University does not have a contractual expectation of privacy with those services. ISU’s Network File storage locations are a secure storage solution for ISU data. Reference this TDX Article: Standard for Data Management and Security
Standard Services and Features
Staff and Faculty at ISU are strongly encouraged to utilize Network File Storage resources supported by Indiana State University's Office of Information Technology (OIT). Using the Network Files Storage mapped to your computer's L: storage locations protect the security, integrity, and availability of the data and files used for work-related productivity and tasks. This is used to request:
- New share
- add or remove members,
- change rights from full rights to browse rights
- increased space if needed
- Request a File Share Audit Report
Note: The owner of the share is set during creation of the share. The owner is the only individual that can approve modification or request File Share Audit report associated with owned shares.
SLA: You can expect this service to be completed in 3 business days.
Constraints/Scope
You must be part of the ISU community, Employee, Faculty, or Student Employee, or Educational Affiliate, Business Affiliate to have direct access to file shares.
Directions
For more details on file shares and why they are important see this link (Standard for Data Management and Security) For extra assistance please ask for OIT Area Consultant before filling out the “ISU Departmental File Share – Modification Request.