How to Add a Confidentiality Statement to Outlook Email Signature

This article describes how to add the recommended confidentiality statement to your Outlook email signature. The target audience is faculty and staff.

Introduction

Indiana State University recommends the use of a confidentiality statement as a standard in faculty and staff e-mail. The statement can be added to the signature in Outlook.

Estimated Time to Complete

5 minutes

Recommended Confidentiality Statement

CONFIDENTIALITY NOTICE: This e-mail message, including any attachments, is for the sole use of the intended recipient(s) and may contain confidential and privileged information. Any unauthorized review, use, disclosure or distribution is prohibited. If you are not the intended recipient, please contact the sender by reply e-mail and destroy all copies of the original message.

Steps to Add to Outlook Signature

1. Open a new e-mail
2. Click on Signature from drop down arrow
3. Click on Signatures to bring up your default signature
4. Copy and paste the Recommended Confidentiality Statement text above after you have entered your contact information
5. Save 

Conclusion

You should now have the confidentiality statement as part of your outlook signature and will be automatically added to your email.