How to Send a Secure, Encrypted Message from Your University Email Account to a Non ISU Email Account/User.

Office 365 Message Encryption allows ISU email users to send secure protected emails with individuals outside of the University. This can be important to ensure messages securely reach the intended recipient, especially if sensitive data is included.

Introduction

ISU’s email service is capable of sending secure messages from your University email account using Microsoft Office 365 message encryption to recipients outside of indstate.edu. This can be important to ensure your message securely reaches the intended recipient. If you have any questions about the use of Office 365 Message Encryption please contact the Help Desk or request a security consultation via TDX.

 

Sending Secure Email

1. Open a new email message.
2. Select the Options tab at the top of your email.
   
   


3. Select the gold Lock icon for a drop down menu.
   
   


4. Click on Encrypt and your email will be encrypted.
   
   


5. Finally, you can verify that the email is encrypted by looking for the message at the top of your email stating that it is encrypted.
   
   

 

Receiving Secure Email with a One-Time Passcode

Note: The information below should be shared with those with whom you are sending a secure email message.

1. Open the email message.
2. Open the attachment from your inbox. The attachment will open in a new browser window.
3. Click Use a One- Time Passcode. (You will receive an email with the one time passcode.)
4. Enter the passcode and click continue to receive the message.

     

Receiving Secure Email from other Organizations with O365

1. Open the email message.
2. Open the attachment from your inbox. The attachment will open in a new browser window.
3. Click Sign In.
4. Enter your Microsoft account password.