Teams Meetings - Inviting External Participants

Teams Meetings allows for users to schedule an event on Microsoft Teams or your Outlook calendar with the capability of inviting external users. External users do not need a Microsoft account; they can join via a supported browser without downloading the app.

How to Invite External Users

Schedule the meeting: Open Teams and navigate to the Calendar tab. Click New meeting.

Add emails: In the "Add required attendees" filed, type the external user's email address (Gmail, Yahoo, or other business accounts) and press Enter

Include Details: Fill in the title, time, and any meeting agenda or context in the description box

Send the invite: Click send. The guest will receive an email containing the direct "Click here to join the meeting" link

 

External User Requirements

When it is time for the meeting, the external user simply clicks the link in their email. External users can choose to continue in their web browser (no installation needed), download the desktop app, or sign in if they already have an account. They will need to type their name to be identified and may wait in the lobby until you admit them.

Additional Information

Teams Meetings - External Access