Summary
This article gives you best practices on scheduling a meeting in Teams Meetings, starting a meeting, things to do before the meeting, best practices for hosting a meeting, and best practices using your camera.
Body
Content
Scheduling a Meeting
Here are some important recommendations when scheduling a meeting.
- Teams Meetings is set up so that there is a a unique meeting for each and every Teams Meeting session for your class/meeting sessions. Keep in mind that recycling/reusing meeting IDs seems to create better odds that an unwanted participant may show up in a meeting and click Save
- When creating your Meeting, be sure to check the following boxes under More Options (if scheduling from the Teams App)
- Slide off - Allow mic for attendees -- So you can control who is talking at the start of the meeting
- Select More options next to Participants and then Enable mic for attendees or you can do this individually.
- Set up a lobby for each class/meeting - the Lobby feature allows the host to control when a participant joins the meeting. As the meeting host, you can admit attendees one by one or hold all attendees in the waiting room and admit them all at once. The recommended setting for the most secure lobby is only organizers and co-organizers.
- Do not under any circumstances share your Teams Meeting IDs via social media or other unsecured mediums. Our research indicates that in most of these zoombombing cases, the hackers gained access to the meeting ID via a friend or on social media
Starting A Meeting
Teams offers you several ways to start both impromptu and your scheduled meetings.
- Your Calendar
- From the downloaded Teams Application
- From your mobile device
Before the Meeting: Things to do
- Test your Audio and Video
- Make sure to choose the correct audio input and output sources and levels
- Make sure to choose the correct camera for the meeting if more than one option is available
- Have the content you intend to share prepared ahead of time
- Make sure you know how to share your screen
Hosting A Meeting: Best practices
- Mute your mic if others are presenting/speaking
- Use "Gallery View" for smaller group/team meetings
- Share your screen
- Share specific Applications to control displayed content
Turn the camera on! -- Look your best
- Lighting should come from in front of you or from the side to best light your face
- Pay attention to hair and clothing -- people can still see you
- Think about your background - make it interesting but not distracting
- Put your webcam at eye level or higher -- experiment for best angles
- Use the gestures and mannerisms that you would typically use in person
- Make Eye Contact - Try to look at your webcam versus the screen