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Introduction:
This article provides information on the computer replacement guidelines that the Office of Information Technology (OIT) follows. Indiana State University provides funding for academic department computers under the following specific guidelines:
All departments and units in the following colleges qualify for Academic Computer Funding:
Bailey College of Engineering and Technology
Bayh College of Education
College of Arts and Sciences
College of Health and Human Services
Honors College
Scott College of Business
Units not listed above do not qualify for Academic Computer Funding and will need to finance computer purchases within their departmental budgets.
Computer Replacement Guidelines:
Academic Computer Funding Departments and Units: all full time faculty and staff – Primary Device
New Position, New Hire, Refresh/Replacement (current device is not adequate) – A standard device will be provided with Academic Computer Funds. If the individual requires specification above the university's standard, the department will have to fund the additional costs.
Refresh/Replace Working Device – Devices that are still suitable for the position will not be replaced.
Required Peripherals (monitor, wired keyboard/mouse, dock) – Will be provided upon initial hiring. Replacements or updates can be purchased using departmental funds.
Additional Peripherals – Any peripheral request beyond the “required peripheral" conditions can be purchased using departmental funds.
Academic Computer Funding Departments and Units: individuals other than full-time faculty and staff
New Position, New Hire, Refresh/Replacement (current device is not adequate) – If a used device is available, it will be provided. If there is no used device available, the department may pay for a new device or request the individual use their personal computer if their job tasks meet that criteria.
Refresh/Replace Working Device – Devices that are still suitable for the position will not be replaced.
Required Peripherals (monitor, wired keyboard/mouse, dock) – Will be provided upon initial hiring if there are used peripherals available. If no equipment is available, it may be purchased using departmental funds.
Additional Peripherals – Any peripheral request beyond the “required peripheral" conditions can be purchased using departmental funds.
Academic Computer Funding Departments and Units: graduate assistants and student workers
New Position, New Hire, Refresh/Replacement (current device is not adequate) – If a used device is available, it will be provided. If there is no used device available, the department may pay for a new device or request the individual use their personal computer if their job tasks meet that criteria.
Refresh/Replace Working Device – Devices that are still suitable for the position will not be replaced.
Required Peripherals (monitor, wired keyboard/mouse, dock) – Will be provided if there are used peripherals available. If no equipment is available, it may be purchased using departmental funds.
Additional Peripherals – Any peripheral request beyond the “required peripheral" conditions can be purchased using departmental funds.
Academic Computer Funding Departments and Units: any non-primary device
Academic departments may use departmental funds to purchase non-essential computer equipment.
Academic Computer Funding Departments and Units: computer labs or multiple-person use spaces - all devices
All new or refresh equipment in labs or spaces that are used by multiple individuals (i.e. not machines or equipment assigned to individuals) will be handled on a case-by-case basis.
Non-Academic Computer Funding Departments and Units: all employees
Computers returned to OIT from non-academic departments will be kept for future use by that department as long as they are still supported. If there is no stored equipment, the department can use their own funds to purchase computers or accessories.
Emeriti
Computers and accessories are not provided to emeriti.
Conclusion
The Computer Replacement Guidelines will be used to determine computer replacements. For more information about the Computer Replacement Guidelines, contact the Technology Support Center at it-help@indstate.edu or 812-237-2910.