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Introduction:
This article provides information on the computer replacement guidelines that the Office of Information Technology (OIT) follows. Academic Affairs provides funding for most academic department computers and there are unique guidelines for those areas.
Computer Replacement Guidelines:
Academic Departments, full time faculty and staff – Primary Device
New Position, New Hire, Refresh/Replacement (current device is not adequate) – A device will be provided by Academic Affairs. If a suitable device is not in stock, a new device will be purchased with funds from Academic Affairs.
Refresh/Replace Working Device – Devices that are still suitable for the position will not be replaced.
Required Peripherals (monitor, wired keyboard/mouse, dock) – Will be refreshed using funds from Academic Affairs if the existing equipment is older than 6 years.
Additional Peripherals – Any peripheral request beyond the “required peripheral" conditions can be purchased using departmental funds.
Academic Departments, other than full-time faculty and staff
New Position, New Hire, Refresh/Replacement (current device is not adequate) – If a used device is available, it will be provided. If there is no used device available, but there is one in the Academic Affairs stock, it will be provided. If neither is available, the department must pay for a new device.
Refresh/Replace Working Device – Devices that are still suitable for the position will not be replaced.
Required Peripherals (monitor, wired keyboard/mouse, dock) – Will be provided if there are used peripherals available in the OIT pool. If no equipment is available, it may be purchased using departmental funds.
Additional Peripherals – Any peripheral request beyond the “required peripheral" conditions can be purchased using departmental funds.
Academic Departments, graduate assistants and student workers
New Position, New Hire, Refresh/Replacement (current device is not adequate) – If a used device is available, it will be provided. If not, the department should upgrade an eligible device of existing faculty or staff, and the old device can be given to the student employee. The replaced device must still be supported for it to be redistributed.
Refresh/Replace Working Device – Devices that are still suitable for the position will not be replaced.
Required Peripherals (monitor, wired keyboard/mouse, dock) – Will be provided if there are used peripherals available in the OIT pool. If no equipment is available, it may be purchased using departmental funds.
Additional Peripherals – Any peripheral request beyond the “required peripheral" conditions can be purchased using departmental funds.
Academic Departments, any non-primary device
Academic departments may use departmental funds to purchase non-essential computer equipment.
Non-Academic departments, all employees
Computers returned to OIT from non-academic departments will be kept for future use by that department as long as they are still supported. If there is no stored equipment, the department can use their own funds to purchase computers or accessories.
Emeriti
Computers and accessories are not provided to emeriti.
Conclusion
The Computer Replacement Guidelines will be used to determine computer replacements that are brought to OIT. For more information about the Computer Replacement Guidelines, contact the Help Desk at it-help@indstate.edu or 812-237-2910.